Events Specialist

SUMMARY OF POSITION

This part-time position is to be responsible for planning and executing Marshall Area Chamber events, and serves as an initial point of contact with the business owners and general public. Key duties include: planning events, adhering to event budgets, set up/tear down of events, managing events, soliciting sponsors or partner organizations, assisting in marketing, and promoting events with media outlets including web, social, print, & radio.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Organize, plan and develop projects and events initiated and hosted by the Marshall Area Chamber of Commerce. Annually, these events include monthly networking events, professional seminars, Business After Hours, Ribbon Cuttings, Legislative Meetings, MDBA meetings and events, and other various special events.

2. In collaboration with the Marketing and Communications Coordinator, write, design and edit material (programs, tickets, email blasts, etc) for events.

3. Manage event logistics while complying with the constraints of event budgets.

4. Assist with event sponsorship packages and agreements.

5. Perform some clerical duties; receive and screen telephone calls and visitors; provide courteous and responsive assistance; answer questions and provide information to the public; and respond professionally and appropriately when referring complaints.

6. Arrange, coordinate, schedule and assist with meetings and meeting facilities; prepare rooms; send notices and announcements as assigned; and arrange or assist with refreshments, as directed.

7. Prepare and order office supplies.

8. Attendance at Chamber events outside of normal work hours may be required of this position.

9. Assist the Chamber President with project management.

10. Arrange and coordinate Chamber committees, groups and programs.

11. Involvement in community programs, special projects and attend Chamber events as needed.

12. Ability to answer inquiries efficiently, with business maturity, discretion, enthusiasm, and a positive attitude.

13. Ability to communicate effectively, both verbally and in writing.

14. Ability to analyze and solve problems.

15. Skill in organizing projects and establishing priorities in managing workload.

16. Perform other duties as assigned.

MINIMUM QUALIFICATIONS

· High School Diploma or General Education Degree (GED).

· Bachelor's degree in Business Administration, Events Management or similar field.

· Three (3) years experience in an events planning position

· Proficient in using Microsoft Office Word, Outlook, Excel, and PowerPoint applications.

· Proficient in social media outlets

SUPERVISION EXERCISED

NA

SUPERVISION RECEIVED

General supervision by the President, as appropriate.

PUBLIC CONTACTS

Frequent contact with employees, business owners, and the general public.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those an employee encounters and must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performing the duties of this job require the use of equipment including but not limited to: computer, copier, projector, scanner, binding machine, printer, calculator, telephone/cell phone and small office tools.

NON-DISCRIMINATION POLICY

MACC does not discriminate on the basis of disability status in the admission or

access to or treatment or employment in its programs and activities.

Job Type: Part-time

Pay: $19.00 - $22.00 per hour

Benefits:

• 401(k) matching
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday
• Temporary or permanent 

Work Location: In person

Please email your resume to brad.gruhot@marshallmn.org